Front Desk Secretary

The job of Front Desk Receptionist /Secretary was established for the purpose/s of greeting and directing visitors, responding to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties; and, when time permits, providing general clerical support.

Essential Functions

• Professionally greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries; and/or directing individuals to appropriate locations in accordance with established building security procedures. This includes visitors logging in and out of the building and logging students in and logging them out to the authorized person. This includes not allowing children to be checked out when there is a person who isn’t authorized to see them through court order.

• Maintain and enter student attendance records into GoEdustar and/or send to necessary person(s).

• Professionally answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.

• Utilize paging and radios to contact administration and custodial staff as required follow the school standards for communication.

• Track all administration radio calls in a spreadsheet.
• Access GoEdustar to locate students, parents and to utilize their emergency contacts as required.

• Maintain employee mailroom and mailboxes.
• Directs distribution (e.g. special delivery and overnight mail/packages, messages, application packets, sports schedules and academic events, etc.) for the purpose of ensuring receipt to addressee and/or providing material/s for the purpose of providing resource information to anyone who requests it. Makes copies of packing slips and other documentation to facilitate documenting receipt of item(s) and payment of invoices received.

• Sealing, stamping and delivery of Mail to the post office, including certified mail (either not required or required signatures) daily.

• Receiving and sending packages with Fedex, UPS, other services, or any other deliveries that come through the main entrance or are referred to the main entrances. Deliveries are to be distributed within 24 hours or sooner whenever possible.

• Manage the mailing and postage equipment. Replenishing postage when the postage machine runs out and the maintenance of the postage machine.

• Interacts with the local Postmaster to ensure that we are aware of and following all postal rules.

• Copying for teachers and administration is a priority and whenever possible should be delivered within 24 hrs or sooner. Responsible for Leased Copy machines supplies, maintenance and reports of usage required by the school and/or vendor as needed. Tracking the usage of teachers and other staff through individual codes.

• Manages and distributes printer cartridges for teachers/staff as required.
• Performs general clerical functions (e.g. scheduling, copying, scanning, faxing, data entry, filing, etc.) for the purpose of supporting finance office operations and other school operations.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the safe, efficient and effective functioning of the work unit as required.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

CONFIDENTIALITY must be maintained under all circumstances in accordance with the

schools confidentiality policy which supports federal and state guidelines.

ATTENDANCE is a priority and must be exceptional. Must do what is required to

prepare for the day. Sometimes longer days are necessary and you will be notified

when that is required.

Para’s generally work from Monday through Friday, with their weekly work schedule

generally lasting for not more than thirty five to forty hours. Must be able to adhere to

the attendance schedule assigned by their supervisor.

INTERACTION with administration and other employee’s may require you to deal with

students who are upset and work with management to resolve issues with students in a

professional and helpful manner when required. Communicate with administration,

staff and employees, in a manner that is accurate, in a courteous, tactful and

diplomatic manner.

SKILLS are required to perform multiple, non-technical tasks with a potential need to

upgrade skills in order to meet changing job conditions. Specific skill-based

competencies required to satisfactorily perform the functions of the job include:

preparing and maintaining accurate records; assisting in maintaining order in the

classrooms and assisting teachers.

KNOWLEDGE is required of district policy, procedures, local, federal and state laws

applicable to functions related to the field of special education paraprofessionals;

keeping up with changes in state and federal laws related to special education

paraprofessionals. Specific knowledge-based competencies required to satisfactorily

perform the functions of the job include: English grammar, punctuation, spelling,

vocabulary; and office practices.

FLEXIBILITY is required to work with others in a wide variety of circumstances; work

with data utilizing specific, defined processes; and operate equipment using defined

methods. Ability is also required to work with a significant diversity of individuals and/or

groups; work with data of varied types and/or purposes; and utilize job-related

equipment. Problem solving is required to identify issues and create action plans;

adapting to changing priorities; working with frequent interruptions; communicating with

diverse groups; and displaying tact and courtesy.

Responsibility

Responsibilities include: working under limited supervision following standardized

practices and/or methods; coordinating others; representing the school in a professional,

friendly and helpful manner. Working with others within the organization (teachers,

administration, etc.) to accomplish defined goals in a timely manner is required.

Working Environment

The usual and customary methods of performing the job's functions require the following

physical demands: some lifting, carrying, pushing, and/or pulling; some stooping,

kneeling, crouching; and significant fine finger dexterity. Generally the job requires 50%

sitting, 30% walking, and 20% standing. This job is performed in a generally clean and

healthy environment. Limit access to the reception area to those who are required to be

in the area.

The employee frequently must lift, squat, stoop or kneel, reach about the head and

reach forward. The employee will frequently bend or twist at the neck and trunk more

than the average person while performing the duties of this job.

Be capable of physically assisting students with special needs as required (positioning,

lifting, transferring, restraining, etc.)

The employee must frequently lift and/or move up to 50 pounds such as cleaning

supplies, pails and unloading trucks. Occasionally the employee will lift and/or move up

to 100 pounds such as salt and bulk furniture. The employee will sometimes push/pull

items such as tables, bleachers, scrubbing machines. Specific vision abilities required

by this job include close vision, color vision, peripheral vision, depth perception and the

ability to adjust focus.

Experience - Job related is required

Education – High School diploma or equivalent. Additional education in a related field is desirable.

Equivalency – Not defined

Required Testing – Drug Testing

Continuing Education/Training – as required

Certificates & Licenses – None specified

Clearances – Full background (state, federal, Department of Health and Human Services and others as required)

It is the policy of Winnebago Public Schools to provide equal employment opportunities

to all applicants and employees without regard to any legal protected status such as

race, color, religion, gender, national origin, age, disability or veteran status.

POSITION TYPE: Full-time, 12-month position
HOURS: 8:00am-4:30pm, Monday through Friday
SALARY: Base pay is $15.00 an hour and will be increased with additional education
and experience.
REPORTS TO: Superintendent

QUALIFICATIONS:
• Pass a background check
• Pass a pre-employment drug screening
• Must be at least 21 years of age
• High School Diploma or Equivalent.
• Valid driver’s license
• Ability to follow written and oral directions required.
• Must have the ability to lift a minimum of 50 pounds.
• Regular work attendance is essential.
• Ability to maintain confidentiality and professionalism in interacting with staff,
public, parents and Board Members.

HOW TO APPLY:
Winnebago Public Schools, 202 Osborne St. Winnebago, NE 68071
Pickup paper applications at Winnebago Public Schools or PDF application can be
found on school website and emailed to cherishm@winnebagok12.org